Gradespace Clinic

v0.3.5For clinics and opticians

Your clinic website, booking system and front desk. One payment.

Online booking with real time slots, patient records and a polished website for your clinic.

from£69one-time · incl. VAT where applicable

See the four designs
Try the live demo(opens in a new tab)Look around the admin(opens in a new tab)

Demo resets every night.

  • One-time price
  • Lifetime updates
  • Staging sites are free
  • 14-day money-back

Four designs, seven colour palettes each

Every design has all the same features. Pick one to see it, then open any page larger. Screenshots use the setup wizard’s sample content.

ClarityDefault

Bright, modern health-tech: Sora headings with mono read-outs, bento cards, a status strip with the next free time and a live slot finder on the home page.

Showing the Clarity design

More pages

  • Book an appointment

Colour palettes for Clarity

Each design has its own palettes, made for it. Change them any time in Site Settings → Design & colours.

  • Teal
  • Cobalt
  • Emerald
  • Plum
  • Coral
  • Navy & red
  • Charcoal & gold
Sample photos: Pexels photographers

The screenshots show the kit’s sample photos from Pexels, used under the Pexels License. The kit credits them on its Photo credits page; replace them with your own.

What it does

Online booking

Patients pick a service and a free slot from your opening hours; reminders and a cancel link go out by email.

Patient records

Essentials only: details, appointment history and prescriptions, with printing, an access log and a review list instead of automatic deletion.

Front desk

A Today screen with the day’s appointments, a calendar by day, week or month, and staff roles that see only what they need.

Ready-made pages

The wizard adds services, starter pages, a menu and legal pages to start from, so the site is live on day one.

Intended use

Essential patient records

  • Contact details
  • Appointment and purchase history
  • Current spectacle and contact-lens prescriptions
  • Short front-desk notes
  • A log of who opened or changed each record

What it isn’t: It is not a full clinical records (EHR) system. Detailed clinical notes, test results and referral letters belong in a dedicated clinical system.

Your clinic is the data controller for the records you keep, and is responsible for following its local data-protection law (for example UK GDPR, or the Nigeria Data Protection Act).

  • Staff only

    Records are never shown on the public website or through its public data feeds; only signed-in staff with permission can open them.

  • Access by role

    Front desk and optometrist roles come with sensible access. With Pro you choose exactly what each role can do.

  • Access log

    Opening, changing, printing, exporting or erasing a record is logged, and only administrators can see the log.

  • Private file storage

    Uploaded prescriptions and payment proofs go into a locked private folder and are only opened for signed-in staff with permission.

  • Rate limits

    Online booking, uploads and sign-in are limited per visitor, to slow down spam and password guessing.

  • Review before deleting

    Nothing is deleted automatically. Records past the period you choose are listed for review, and deleting one asks you to type a confirmation first.

What’s included

One payment, a lifetime licence and every future update. Each tier includes everything in the one before.

Starter

£69one-time

incl. VAT where applicable · 1 live website · lifetime updates

  • The Gradespace Clinic theme with its designs and colour palettes
  • Services, online booking with real time slots, reminders and patient records
  • Setup wizard with starter pages and menu
  • Legal pages (privacy, cookies, terms) to start from
  • Cookie consent
  • Lifetime updates

Pro

Most chosen

£139one-time

incl. VAT where applicable · 1 live website · lifetime updates

  • Everything in Starter
  • Staff access (roles and abilities)
  • Email log
  • Site stats without cookies
  • Choose to hide the “Website by Gradespace” sign-in credit
  • The till (sell in store) and stock control, with WooCommerce

Agency

£389one-time

incl. VAT where applicable · 5 live websites · lifetime updates

  • Everything in Pro
  • 5 live websites on one licence
  • White-label sign-in page (your own heading and text)

Already have a Gradespace Clinic licence? Upgrade it from your licences page and pay only the difference.

Want us to set it up for you?

We can install Gradespace Clinic on your hosting, or set up the whole site for you.

Ask for a quote

  • Done-for-you installation

    from £99

    Final price agreed before we start · incl. VAT where applicable

    We install the kit on your hosting, run the setup wizard with your details and hand it over ready to use.

  • Complete setup and customisation

    from £299

    Final price agreed before we start · incl. VAT where applicable

    Everything in installation, plus your content, bookings and forms set up, staff training and 30 days of help.

The kit licence is bought separately: add a Starter or Pro licence to either service.

Installing Gradespace Clinic

Gradespace Core, then the plugin, then the theme, and a setup wizard does the rest.

Getting startedStaff guide (PDF)

Questions

Do patients pay online?
Bookings don’t need payment. If you switch on the shop, customers can pay by bank transfer (with proof upload) or pay in store, and you can add any WooCommerce payment method.
Where are patient records kept?
In your own WordPress database, on your host. Nothing is sent to us. Records are listed for review after the period you choose; an administrator deletes them with a typed confirmation.
Is it a full clinical records system?
No. Gradespace Clinic keeps essential patient records: contact details, appointment and purchase history, current spectacle and contact-lens prescriptions and an access log. Detailed clinical notes belong in a dedicated clinical system. Your clinic is the data controller and is responsible for following its local data-protection law.
Is it a one-off payment?
Yes. You pay once, the licence lasts for life and every future update is included. There are no renewals or subscriptions.
What do I need to run it?
A WordPress website (6.8 or later, PHP 8.0 or later) on any ordinary host. You install the free Gradespace Core plugin, the kit’s plugin and its theme, then the setup wizard walks you through the rest.
What counts as a website?
One licence covers one live website (Agency covers 5). Local and staging copies (localhost, .local, .test, staging.… and dev.… addresses) are free and never use up your licence.
Can you install it for me?
Yes. Done-for-you installation is from £99: we install Gradespace Core, the kit and its theme on your hosting, activate your licence, run the setup wizard with your details and hand it over with a short walkthrough. Complete setup and customisation, from £299, adds your content, bookings, forms and emails, small design tweaks, redirects from your old site, a staff training session and 30 days of help after launch. The price depends on your hosting and the size of the site, and is agreed before we start. Prices include VAT where it applies, and the kit licence is bought separately. Ask for a quote on our contact page.
Can I change the design later?
Yes. Choose a different design and colour palette in Site Settings → Design & colours at any time; your content stays as it is. You can preview a choice privately before visitors see it.
How do updates work?
Updates come from thegradespace.com and install with one click from the WordPress Updates screen. Each release is tested against the current version of WordPress first, and says which version it’s tested up to.
Can I upgrade later?
Yes. Move from Starter to Pro or Agency by paying the difference, from your licences page or from the kit’s Licence tab in WordPress. Your key stays the same.
Refunds
14-day money-back: if the kit isn't right for you, ask within 14 days of buying for a full refund (the licence is then switched off).

Something else? Get in touch.

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